Sports & Social Organiser

Are you a sporty person with teaching skills? We have posts on the sports/social side of the Course.

Being a SPORTS AND SOCIAL ORGANISER at Vacational Studies

Vacational Studies Courses have run for 48 years. Most students come to us on recommendation from parents whose children have already been with us or who are the children of children who were with us in the '70s and '80s. We are Accredited by the British Council and are members of English UK. We have high standards of professionalism and expect the same from staff. Our reputation is of the greatest importance. Parents are confident that their children will have a developmental summer, socially and linguistically.

There are four Sports and Social Organisers (SSO) – one for each 'House' – who, in consultation with the Course Manager, arrange a varied programme of activities including those mentioned in the Course description under the headings 'Sports' and 'Social Activities'. A Senior SSO will be in overall charge. Helping the Sports/Social Organisers are Assistant Sports/Social Organisers (undergraduates and often returning ex-UK Reps and students). Unpaid Apprentices (former students) will also help with the sports/social activities as will Prefects. Everyone is allocated to a 'House'. 'Houses' are teams named after schools Vacational Studies has used and have no physical existence.

A selection of activities is provided so that the majority of students are involved.

The Sports/Social Organiser must encourage involvement and be receptive to the ideas of other staff members. He/she should retain the successful events that traditionally take place and also be able to introduce new activities.

An Inter-House Sports Day is held towards the end of the Course.

Accommodation and Meals

The posts are resident. Basic accommodation is provided at no charge, as are all meals. Packed meals on excursions are provided on request.

Additional Activities

Staff accompany excursions and shopping trips on a rota basis. All staff assume the normal pastoral responsibilities that are part of boarding school life.


All staff have 1 duty day + 2 x ½ day duties each week, or the equivalent. The 'Duty Day' is described in the 'Notes for Staff 2021'. There are also two completely free 24-hour days during the course – any day except a Sunday.

Collection and Return Service

Some staff meet students at Heathrow on the first day and check them in when they return. Some staff will accompany students to Heathrow at the end of the course and may depart from there.

Dates, Duration and Pay

We offer employment for a period of four weeks. Arrival is 10.00 on 10 July and departure is 15.00 on 7 August. Pay is £2050.00 (two thousand and fifty pounds) for the duration of the employment. Pay for the Senior SSO is £2350.00 (two thousand three hundred and fifty pounds). For returning staff, there is a 10% addition in the second summer and a 15% addition in a third and subsequent summer. Payment is by bank transfer at the end of the course. If they wish, staff can be paid a 25% advance at the end of the first week, to be deducted from the final balance. As employment is temporary, if you affirm that the following is correct - 'this is my first job IN THE UK since 6 April 2021 and I have not been receiving taxable Jobseeker's Allowance, Employment and Support Allowance, taxable Incapacity Benefit, State or Occupational Pension', we are not required to deduct PAYE from staff at source. NI is deducted at the prevailing rate.

Weekly hours of work will vary as per your rota, usually between 35 and 38. If you find you are likely to work more than this, please see us and we shall arrange to adjust your hours or offer time-off in lieu or additional salary.

Suitability and Qualifications

The ideal applicant will be a person with an interest and ability in sport. He or she will be a good organiser of children and adults; innovative; resourceful as to ideas; outgoing; spontaneous; hard-working – able to create a team from the non-teaching staff and to motivate and direct the teaching staff. Experience in a residential situation is advantageous and, ideally, applicants will have worked with the 10-18 age-range. An interest in participating in the corporate life of the course is essential. If this appeals, please complete the application form.

If your application is of interest, we shall contact your referees and, if these are satisfactory, we shall invite you for interview. This may be via skype. If appointed, your acceptance of an offered post assumes the acceptance of the contents of the information on this page, the 'Notes for Staff 2021' and the contract of employment. As there is responsibility for and substantial access to children, we run DBS checks. Proof of qualifications is required – as is an explanation for any gaps in CVs. Before arrival, staff complete an online Safeguarding/'Prevent' course. On arrival, all staff are required to sign a declaration that they are not unfit to be working with children and young people aged 10-18.

The EU Working Hours Regulations 1998 Opt-Out Agreement

As this is a boarding school and hours are irregular, all staff are asked to sign this document. It is also in the Contract.

A note on Work Permits and why we cannot employ non-EU staff

If you do not hold an EU passport (or have a dispensation to take temporary work as a Commonwealth citizen), you are not permitted to work in the UK unless you possess a Work Permit. An employer has to obtain a Work Permit from the Home Office to allow a non EU citizen to work in the UK. The employer must prove that EU labour is not available for the job. As EU labour is available for these posts, we do not apply for Work Permits.

If you do not fulfil the stated criteria, we shall not take your application further.

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